Employment » California » Paystubs and Personnel Files

Paystubs and Personnel Files

Do you receive paystubs with your paycheck?

California labor law requires employers to provide a paystub to each employee with their paycheck. The pay stub must include the following information:

  • Name and address of the employer
  • Employee’s name and social security number
  • Dates included in the pay period
  • Gross wages, net wages and all deductions
  • Total hours worked in that pay period
  • Total wages paid in that pay period

If the employer fails to provide paystubs or gives inaccurate paystubs, the employee may get $50 for the initial pay period in which a violation occurs and $100 for each violation in a subsequent pay period, up to a total penalty of $4,000.

What if my paystubs are online?

Today many employees have their paychecks directly deposited into the bank and only have access to their paystubs online. Employers can generally provide online paystubs, but the employee must be able to request paper copies or must have a private location at work at which to print their paystub.

Can I view my personnel file?

Current and former employees also have the right to inspect or copy personnel files and employment records pertaining to them, upon reasonable request to the employer. Employers are required to comply with a current or former employee’s request as soon as possible, but no later than 21 calendar days from the date of request.

Employers can also be penalized for failure to permit current or former employees to inspect or copy personnel files when a request is made.

What can I do if I don’t receive paystubs?

If you believe that your employer is denying you proper itemized wage statements or paystubs, please call (866) 981-4800 or fill out the form on the right for a free and confidential consultation with our employment attorneys.